Notice at Collection for California Job Applicants, Employees, and Contractors

Actus Nutrition (“Company”) collects and uses your personal information, including sensitive personal information, for human resources, employment, benefits administration, health and safety, and business-related purposes, to be in legal compliance, and for the business purposes listed in the chart below. We are committed to properly handling the personal information collected or processed in connection with your relationship with us.

We will not sell the personal information, including any sensitive personal information, we collect about our employees, applicants, or contractors or share it with third parties for cross-context behavioral advertising.

To view our full privacy policy, visit https://actus.com/privacy-policy/. To view our employee privacy notice, visit https://actus.com/privacy-notice-for-california-employees-and-contractors/.

We may collect the personal information and sensitive personal information categories listed below. Each category also include our expected collection and use purposes.

Personal Information Category

Identifiers, such as your full name, contact information, gender, date of birth, signature, Social Security number, driver’s license or state identification numbers, license plate number, and similar information for your dependents and beneficiaries.

Business Purpose

• Recruit and process employment applications, including verifying eligibility for employment and conducting background and related checks
• Conduct employee onboarding
• Maintain and administer payroll and employee benefit plans, including enrollment and claims handling
• Maintain personnel records and complying with record retention requirements
• Provide employees with human resources management services and employee data maintenance and support services
• Communicate with employees and their emergency contacts and plan beneficiaries
• Comply with applicable state and federal labor, employment, tax benefits, workers’ compensation, disability, equal employment opportunity, workplace safety, and related laws
• Prevent unauthorized access to or use of the Company property, including information systems, electronic devices, network, and data
• Ensure employee productivity and adherence to Company policies
• Conduct internal audits and investigate complaints, grievances, and suspected violations of Company policy
• Respond to law enforcement requests and as required by applicable law or court order
• Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and/or agents
• Maintain facility and personnel safety and security

Personal Information Category

California Customer Records employment and personal information, such as your name, signature, Social Security number, physical characteristics or description, photograph, address, telephone number, passport number, driver’s license or state identification card number, license plate number, insurance policy number, education, current employment, employment history, membership in professional organizations, licenses and certifications, bank account number, credit card number, debit card number, or any other financial, medical or health insurance information.

Business Purpose

• Same purposes as for identifiers category

Personal Information Category

Protected classification characteristics under California or federal law, such as age, race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, reproductive health decision making, military and veteran status, or genetic information (including familial genetic information).

Business Purpose

• Comply with federal and state equal employment opportunity laws
• Design, implement, and promote the Company’s diversity and inclusion programs
• Perform workforce analytics, data analytics, and benchmarking
• Conduct internal audits, grievances, and suspected violations of Company policy
• Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and/or agents

Personal Information Category

Commercial information, such as transaction information, purchase history, and financial details.

Business Purpose

• Respond to law enforcement requests and as required by applicable law or court order
• Process expensing from personnel
• Respond to requests from personnel

Personal Information Category

Biometric information, such as fingerprints, physical patterns, and certain wellness metrics.

Business Purpose

• Fingerprinting for a criminal background check after an initial offer of employment is made. Criminal background checks protect the company, mitigate risk, and avoid potential negligent hiring lawsuits
• Administer and design health wellness programs
• Ensure accurate time records
• Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and/or agents

Personal Information Category

Internet or similar network activity information, including all activity on the Company’s information systems (such as internet browsing history, search history, intranet activity, email communications, social media postings, stored documents and emails, usernames, and passwords) and all activity on communications systems (such as phone calls, call logs, voicemails, text messages, chat logs, app use, mobile browsing and search history, mobile email communications, and other information regarding an employee’s use of company-issued devices).

Business Purpose

• Facilitate the efficient and secure use of Company information systems
• Ensure compliance with Company information systems policies and procedures.
• Comply with applicable state and federal laws
• Prevent unauthorized access to, use, or disclosure or removal of the Company’s property, records, data, and information
• Enhance employee productivity
• Conduct internal audits and investigate complaints, grievances, and suspected violations of Company policy
• Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and/or agents

Personal Information Category

Geolocation data, such as the time and physical location related to use of an internet website, application, or device, and GPS location data from mobile devices of employees.

Business Purpose

• Improve safety of employees, customers, and the public regarding use of the Company property and equipment
• Prevent unauthorized access, use, or loss of the Company property
• Improve efficiency, logistics, and supply chain management
• Ensure employee productivity and adherence to the Company’s policies
• Conduct internal audits and investigate complaints, grievances, and suspected violations of the Company’s policy
• Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and/or agents

Personal Information Category

Sensory or surveillance data, such as video surveillance.

Business Purpose

• Comply with applicable state and federal laws, including on workplace health and safety
• Prevent unauthorized access, use, or loss of the Company property
• Improve customer service
• Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and/or agents
• Conduct internal audits and investigations
• Ensure product safety and quality
• Keep sensory data in in case of future pandemics

Personal Information Category

Professional or employment-related information, such as employment application information (work history, academic and professional qualifications, educational records, references, and interview notes, background check, drug testing results, work authorization, performance and disciplinary records, salary, bonus, commission, and other similar compensation data, benefit plan enrollment, participation, and claims information, leave of absence information including religious, military and family obligations, health data concerning employee and their family members.

Business Purpose

• Recruit and process employment applications, including verifying eligibility for employment, background checks, and onboarding
• Design and administer employee benefit plans and programs, including for leaves of absence.
• Maintain personnel records and comply with record retention requirements.
• Communicate with employees and their emergency contacts and plan beneficiaries.
• Comply with applicable state and federal labor, employment, tax, benefits, workers’ compensation, disability, equal employment opportunity, workplace safety, and related laws.
• Prevent unauthorized access to or use of the Company’s property, including its information systems, electronic devices, network, and data.
• Ensure employee productivity and adherence to the Company policies.
• Conduct internal audits and investigate complaints, grievances, and suspected violations of the Company policy.
• Evaluate and provide useful feedback about job performance, facilitate better working relationships, and for employee professional development
• Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and/or agents

Personal Information Category

Non-public education information, such as education records, degrees and vocational certifications obtained, report cards, and transcripts.

Business Purpose

• Evaluate an individual’s appropriateness for hire, or promotion or transfer to a new position at the Company

Personal Information Category

Inferences drawn from other personal information to create a profile or summary, for example, an individual’s preferences, abilities, aptitudes, and characteristics.

Business Purpose

• Engage in human capital analytics, including to identify correlations about individuals and job success, analyze data to improve retention and productivity, and analyze employee preferences to inform human resources policies and procedures
• Conduct applicant reference checks to assist in hiring decisions

Sensitive personal information is a subtype of personal information consisting of specific information categories. We may collect or use information that falls with the sensitive personal information categories listed below.

Sensitive Personal Information Category

Government identifiers, such as your Social Security number, driver’s license, state identification card, and passport and visa information, and immigration status and documentation.

Business Purpose

• Recruit and process employment applications, including verify eligibility for employment and conducting background and related checks
• Process and administer payroll and employee benefit plans, including enrollment and claims handling
• Maintain personnel records and comply with record retention requirements
• Provide employees with human resources management services and employee data maintenance and support services
• Communicate with employees and their emergency contacts and plan beneficiaries
• Comply with applicable state and federal labor, employment, tax benefits, workers’ compensation, disability, equal employment opportunity, workplace safety, and related laws
• Prevent unauthorized access to or use of the Company property, including information systems, electronic devices, network, and data
• Respond to law enforcement requests and as required by applicable law or court order

Sensitive Personal Information Category

Complete account access credentials, such as user names, account numbers, or card numbers combined with required access/security code or password.

Business Purpose

• Recruit and process employment applications, including verify eligibility for employment and conducting background and related checks.
• Provide employees with human resources management services and employee data maintenance and support services
• Prevent unauthorized access to or use of the Company information systems, electronic devices, network, and data

Sensitive Personal Information Category

Precise geolocation, such as physical access to a Company office location, or the location of a delivery, sales, or other employee in the field.

Business Purpose

• Improve safety of employees, customers, and the public regarding use of the Company property and equipment
• Prevent unauthorized access, use, or loss of the Company property
• Improve efficiency, logistics, and supply chain management
• Ensure employee productivity and adherence to the Company’s policies
• Conduct internal audits and investigate complaints, grievances, and suspected violations of the Company’s policy
• Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and/or agents

Sensitive Personal Information Category

Racial or ethnic origin.

Business Purpose

• Comply with federal and state equal employment opportunity laws
• Design, implement, and promote the Company’s diversity and inclusion programs
• Perform workforce analytics, data analytics, and benchmarking
• Conduct internal audits and investigate complaints, grievances, and suspected violations of Company policy

Sensitive Personal Information Category

Religious or philosophical beliefs.

Business Purpose

• Review and process religious reasonable accommodation requests
• Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and/or agents

Sensitive Personal Information Category

Mail, email, or text messages contents not directed to the Company.

Business Purpose

• Conduct internal audits and investigate complaints, grievances, and suspected violations of the Company policy
• Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and/or agents

Sensitive Personal Information Category

Unique identifying biometric information.

Business Purpose

• Fingerprinting for a criminal background check after an initial offer of employment is made. Criminal background checks protect the company, mitigate risk, and avoid potential negligent hiring lawsuits.
• Ensure accurate time records
• Administer and design health wellness programs
• Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and/or agents

Sensitive Personal Information Category

Health information, including job restrictions and workplace illness and injury information.

Business Purpose

• Investigate and process workers’ compensation claims
• Employee leave and accommodation requests
• Health insurance claims
• Conduct and process employment testing
• Preemployment screening

Sensitive Personal Information Category

Sex life or sexual orientation information.

Business Purpose

• Benefit plan enrollment

If you have any questions about this Notice or need to access this Notice in an alternative format due to having a disability, please contact hrhelp@actus.com or 800-323-4274.

Effective date: July 2023.